Introduction

This Website provides information about the agency's activities and services.

This Privacy Notice (“the Notice“) and the Cookie Notice (“the Notice“) are intended to provide you with information about how Publicis Luxe Agency, operated by Publicis Conseil, uses and protects your personal data (“Personal Data“) collected through the website https://www.publicisluxe.com/ (“the Website“).

If you have any questions about the collection of your data, please contact Publicis Conseil's Data Protection Officer at privacyofficer@publicisgroupe.com.

Any Personal Data collected through the Website will only be used to answer to your queries, manage your job applications and analyze the traffic on the Website. Once collected, Personal Data will not be used for a different incompatible purpose without your consent.

Publicis Conseil, 133, Avenue des Champs-Elysées, 75008 - Paris, registered in the Paris Business and Companies Register under number 304 765 332 is considered as the Controller of this Website.

We take the protection of data privacy very seriously. All Personal Data collected through the Website will be treated as strictly confidential and will only be used as set out in this Privacy Notice. The applicable data protection laws shall be respected in full.

Therefore, please read this Privacy Notice thoroughly. If you disagree with the way Personal Data will be used, please do not use this Website or provide your Personal Data through this Website.

We may include links on the Website to other websites including social media platforms. This Privacy Notice only covers how we use Personal Data and does not cover these other websites. We encourage you to read the privacy notices available on the other websites you visit.

The Privacy Notice and the Cookie Notice may be modified by Publicis Conseil as the Website features and the offered services evolve, as well as the laws applicable to the activities of Publicis Conseil. These changes and updates are binding on the user who must therefore refer regularly to this section and check the documents in force.

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Last updated on : 23rd of July 2024

Privacy Policy

I. Purposes of Data collection

The purposes of collecting Personal Data through the Website are to:

• To respond quickly and efficiently to your requests sent to us via the contact email addresses indicated on our Site;
• To manage your job applications;
• Maintain our database of current and potential clients and, depending on your choices, send you prospecting messages;
• Respond to your requests on social networks, and get to know you better;
• To maintain and preserve the security of the Site, however, please note that we use anonymous Statistical Data wherever possible;
• To enable your access to the Site and its features, and/or to provide you with the services you request from us through the use of cookies and other tracking devices;
• To obtain anonymous statistics on the use of the Site, in order to improve its operation and its services;
• To process and respond to your request concerning the exercise of your rights listed in Article V hereof.

II. What Personal Data do we collect and process?

Personal Data means any information relating to an identified or identifiable natural person (i.e. living individual).

We collect the following Personal Data through the Website:

1. Your Personal Information: We collect certain personal details such as your first name, name, and email address. We can also collect your job position, your company address, and your phone number if you provide us with such data in the body of your message and/or request.
2. The content of messages and/or queries you send us including, where applicable, information regarding your professional career and educational if you apply for an open job position.

III. What legal grounds do we have?

The processing of Personal Data collected on the Website is based on:

• The execution of pre-contractual measures, when we process your messages sent by e-mail when this request has a commercial scope (requests relating to our services or our offers);
• Our legitimate interests, when we send you commercial prospecting messages between professionals or to offer you similar products and services in accordance with the recommendations of the CNIL (newsletters, emails concerning new services and offers);
• Our legitimate interests, when we (i) process data collected via social networks in order to better know our subscribers and understand the public's reaction to our products and services, (ii) conduct social listening to identify and evaluate what is being said publicly about us on social networks in order to understand industry trends and market sentiment;
• Processing is necessary prior to entering into a contract, when we process your job applications. We will ask you your consent to store your CV and cover letter in out CV data base in order to identify a suitable position for you in the future;
• Our legitimate interests, when we process your data in the context of maintaining and implementing measures to preserve the security of the Site;
• Our legitimate interests, when we process data collected via social networks in order to get to know our subscribers better and to understand the public's reaction to our products and services;
• The execution of contractual measures, when we deposit functional and/or technical cookies;
• Your consent, for the use of certain cookies (see our Cookie Notice below for details);
• Our legal obligation, when we process those of your requests related to the exercise of your rights as listed in Article V hereof.

You may send us a request to obtain further information about the controls we have carried out to ensure that we were able to process your Personal Data on the basis of legitimate interest.

IV. With whom do we share Personal Data?

Where appropriate and justified, your Personal Data may be shared with entities of the Publicis group and its affiliates internationally.

Should you wish to exercise your rights listed under Section V of this Notice, the collection of your request will be performed via the form provided by our partner OneTrust, acting on our instructions and behalf as a data processor under EU regulation 2016/679 on the processing of personal data (“GDPR”).

We will not share your Personal Data with any third party, except as otherwise stated in this Privacy Notice.

Your Personal Data can be shared:

• In the context of a merge, acquisition or sale of all or part of the agency’s assets, to the successors in title of our business, or
• to establish, exercise or defend our rights, or
• where required by law, to respond to requests from legal or administrative organizations, government organizations or a judge.

If the services of third parties are required for the technical maintenance of the Site or the software processing your Personal Data, or for the hosting, backup, administration, or processing of the Data, our emails and/or your cookie preferences, these third parties will have access to Personal Data only to the extent necessary to ensure the smooth and/or secure technical operation of the Site and our software. In any case, such access to your Personal Data will only be provided in accordance with applicable law, including with respect to Data confidentiality, privacy, and security obligations.

V. Your rights on your Personal Data

In accordance with applicable privacy law, you may exercise the following rights with respect to the Personal Data we hold about you:

• Right to Information: You have the right to obtain clear, transparent, understandable and easily accessible information regarding how we use your Personal Data and regarding your rights. That is why we provide you such the information in this Notice.
• Right of access to your Personal Data: you can access all the Personal Data we hold about you, know the origin of this Personal Data and obtain a copy in an understandable format. You may also use your right of access to your Personal Data to control the exactness of the data and have them rectified or deleted. You have no justification to provide to exercise your right to access.
• Right to rectify your Personal Data: in order to avoid that inaccurate or incomplete Personal Data relating to you is process or shared, you can ask us to rectify them.
• Right to the deletion of your Personal Data: You may request the erasure or deletion of Personal Data we hold on you. This is not an absolute right since we may have to keep your Personal Data for legal or legitimate reasons. You may, for example, exercise your right to deletion in the following cases :
  • if you have withdrawn your consent to the processing (see below);
  • if you legitimately objected to the processing of your data (see below);
  • when data is not or no longer necessary for the purposes for which it was initially collected or processed;
  • The data is processed unlawfully (e.g. publishing hacked data).
• Right to object to the processing of your Personal Data: when we process your Personal Data based on our legitimate interests (to determine to which processing this applies, please refer to Section III of this Notice), you may at any time object to the processing of your Personal Data for reasons relating to your personal situation. We may nevertheless, on a case-by-case basis, reject such a request by pointing out the legitimate and imperious reasons justifying the processing of this data which prevail on your interests, rights and freedoms, or when the data is necessary to establish, exercise or defend a right before a Court.
• Right to object to commercial prospecting: you may unsuscribe or object, at any time and without justification, to receiving commercial prospecting messages. Simply either (i) click on the link in the footer of the communications you receive from the agency; or (ii) use the hyperlink below.
• Right to limit the processing of your Personal Data: the right to limit the processing completes your other rights. This right means that the processing relating to you and that we are performing is limited, so that we may keep this data, but we cannot use it or process it in any other manner. This right applies in specific circumstances, i.e.:
  • if you challenge the exactness of your Personal Data. The processing is then limited for a period of time so that the agency may verify the exactness of the Personal Data;
  • if the processing is unlawful and you object to the erasure of your Personal Data and request instead that its use be limited;
  • if we do not need the Personal Data for the purposes mentioned above in Section I anymore, but you still need it to establish, exercise or defend rights before a Court; and
  • in the cases where you objected to the processing which is based on the legitimate interests of the agency, you may ask to limit the processing for the time necessary for us to verify if we can accept your objection request (i.e., the time necessary to verify whether the legitimate reasons of the agency prevail over yours).
• Right to the portability of your Personal Data: you may request to retrieve the Personal Data you provided us with, in a structured, commonly used and machine-readable format, for personal use or to share them with a third party of your choice. This right only applies to Personal Data you provided us with, directly or indirectly and which was processed through automated means, if this processing is based on your consent or the performance of a contract. Please check the list of our Personal Data processing activities legal grounds (in section III of this Notice) to know whether our processing is based on the performance of a contract or on consent.
• Right to withdraw consent at any time to the processing of Data carried out on the basis of such consent. You may read section III of this Notice in order to identify the purposes for which the processing of your Personal Data is based on your consent.
• Right to give instructions on the fate of your Data after your death : you may define directives on the storing, erasure and sharing of your Personal Data after your death. These directives may be general, i.e., cover all your Personal Data or specific, i.e., only cover certain data processing activities.

Please click on this link and follow the instructions accessible via this link if you wish to exercise any of the rights listed above.

If we have reasonable doubts as to your identity, we may ask you to attach any document enabling proof of your identity, in order to avoid any risk of impersonation.

If we receive your request by electronic means, we will respond electronically unless you specify, in the comments field of the data subject rights form, that you wish to obtain a response via other means, such as by mail.

We will respond without undue delay and in any event within one month from the data we receive your request. This timeframe can be extended by two months to take the complexity of the request or the number of requests received into account. In this case, we will inform you within one month from receiving your request, specifying the reasons for extending the response timeframe.

If you feel that we are not complying with this Notice, if you are not satisfied with the way we have dealt with your request, or if your request has been refused, you may also file a formal complaint with your competent authority for the Protection of Personal Data (in France, the Commission Nationale de l’Informatique et des Libertés (CNIL): https://www.cnil.fr). However, we invite you to contact our Data Protection Officer at privacyofficer@publicisgroupe.com before filing a complaint with the competent Data Protection Authority.

VI. Data retention periods

We store your Personal Data in accordance with the applicable legal requirements for data retention and our internal policies. The data retention will vary depending on the type of data and the purposes of processing.

Your Data will generally be retained for the duration of our contractual and/or pre-contractual relationship. After which, your Data will be archived for the duration of the applicable statute of limitations which, in France, is 5 years from the end of our contractual relationship and/or our last contact with you.

Personal Data collected for commercial prospecting purposes are kept for a period of three (3) years from the last contact with Publicis Conseil.

Personal Data collected in the context of your job application to an open position are kept:

• for no longer than 2 (two) years from the last contact if your application was rejected, except if you specify that you do not wish us to keep your application after the end of the recruitment process; in which case your Personal Data will immediately be deleted;
• for the duration of your stay with Publicis Conseil if your job application is accepted

VII. Data security

We use a variety of methods, such as firewalls, intrusion detection software and manual security procedures, to secure your data against loss or damage, to help protect the accuracy and security of Personal Data and to prevent unauthorized access or improper use. If you think that the Website or any Personal Data is not secure or that there has been unauthorized access to the Website or your Personal Data, please contact privacyofficer@publicisgroupe.com immediately.

VIII. Data transfer

Given the international nature of our activities, your Personal Data are transferred outside the European Union.

Your Personal Data is transferred to the USA for the purposes of store and back up of emails.

This country is not considered by the EU Commission as providing an adequate level of protection. We ensure all data transfers comply with applicable legal requirements by executing contractual agreements with appropriate contractual protections in compliance with article 46 of the GDPR.

Should you wish to know more about how data is protected or wish to request a copy of the contractual protections please contact privacyofficer@publicisgroupe.com.

IX. Further information

For further information on Publicis Luxe, please visit our website – https://www.publicisluxe.com/.

If you consider that we are not complying with this Privacy Notice, or if you have any questions in relation to this Privacy Notice, please contact privacyofficer@publicisgroupe.com.

Notice for cookies, social media, other trackers, and social media plugins

The purpose of this Notice is to inform you about the collection and use of cookies, social media, other trackers, and social medias plugins when browsing our Website as well as how to object to such use.

I. Social media

If you follow us on social media (via our LinkedIn, Twitter, Youtube or Instagram accounts), we also collect Personal Data regarding to you in order to better know our subscribers and understand the reaction of the general public regarding our products and services. We can use this information to perform social media listening to identify and assess what is being said publicly about us to understand industry trends and market sentiment. The Personal Data referred to above is only used in compliance with applicable laws (for example, if you ask us to contact you or if your prior express consent is necessary).

You will find on our Website social media plugins (“social media buttons”) enabling you to easily share content of the Website. When you click on these buttons, your Personal Data can be disclosed to these platforms. When you click on these buttons, a new page will appear on the relevant social media’s platform. If you are already logged into your account on this platform, you will probably be automatically logged into your account via this pop-up page and will therefore not have to login once again. If, however, you are not logged in (or if you have not subscribed to the social media platform), the page will ask for your information.

We have no control over how these social media platforms use your Personal Data. We encourage you to read the privacy notices of the different social media platforms that you use.

To know more about how these social media platforms use your Personal Data :

• Twitter
• Instagram
• LinkedIn
• Youtube 

If you have any questions about the collection of your Personal Information, please contact Publicis Conseil's Data Protection Officer at privacyofficer@publicisgroupe.com.

II. Cookies?

1. What are Cookies ?

A “Cookie” or a “tracer” is a small file which is placed on your computer’s hard drive when browsing on a webpage, reading an e-mail, installing or using a software or a mobile app and which allows to record and follow data concerning your use of the Website.

This data does not identify you directly, but it may relate to your preferences or your device. It is mainly used to ensure the proper functioning of the Site, as well as to allow us to establish statistics and measurements of the Website’s frequentation.

This data generally does not identify you directly, but it can provide you with a personalized web experience.

2. Which cookies are used?

Cookie List

A cookie is a small piece of data (text file) that a website – when visited by a user – asks your browser to store on your device in order to remember information about you, such as your language preference or login information. Those cookies are set by us and called first-party cookies. We also use third-party cookies – which are cookies from a domain different than the domain of the website you are visiting – for our advertising and marketing efforts. More specifically, we use cookies and other tracking technologies for the following purposes:

Strictly Necessary

These cookies are necessary for the website to function and cannot be switched off in our systems. Some of these cookies are only set in response to requests made by you, such as setting your preferences, logging in or filling out forms. They may also be set for certain security purposes and network management. You can manage these types of cookies using your browser settings, but it may affect your ability to use our website.

Anonymized audience measurement

These cookies determine the number of visits and the sources of traffic to measure and improve the performance of our website and cannot be disabled. They also identify the most/least visited pages and assess how visitors navigate the website. All information collected by these cookies is anonymous.

3. How can you manage cookies?

You can choose to accept or decline any and all cookies.

When browsing the Website for the first time, you may click on the link “Cookies Settings” displayed in the cookie banner in order to manage your Cookie preferences depending on the type of Cookies. You can change your Cookie preferences at any time by clicking on the icon available in the footer on all pages.